Food Vendor?
Jump to Food Vendor Information
Attention:
No vendor events are planned at this time.
You may still fill out this interest form to be considered as a vendor, and be added to the mailing list for future vendor opportunities.
Click here to fill out application!
General Event Information:
Our trade shows serve as a fundraiser for our organization and vendor fair for hobbyists.
Our Trade shows are open to freshwater and saltwater vendors.
100-250 people usually pay to attend this event.
+ ~ 30-40 people such as staff members, vendors, speakers and volunteers working during the event.
In March, ~265 people purchased admission tickets to the event we held on 3/18/2023.
-We also had approximately 40 staff members working the event, and we had 15 aquatic businesses purchase vendor tables.
In October 2023 ~150 people attended
Volunteers will be on site to help with logistics and direction of people.
Vendor Selection and Approval Process:
Vendors will be carefully selected to ensure a diverse array of vendors.
The Vendor Inquiry form is to signal interest and apply to be considered as a vendor. Filling out this form does not guarantee approval.
We will reach out to let you know we recieved your application. If you don’t hear from us in a few buisness days, please feel free to reach out!
Vendor Approval or Denial may not happen right away.
Vendors go through a selection process to ensure we have a good choice of tables to pick through. We are looking for an array of different businesses, that have different things to offer from one another.
Because of this, we may wait until we have options to choose from before accepting your application.
We also highly consider things like table appearence and professionalism when choosing.
GAAS prefers that our vendors will have an element that attracts potential customers, and online engagement to promote your presence at our events.
Once we confirm you are approved, we will send you a current floorplan map of avalible and reserved tables, you can choose your spot from the map. And then you will be sent a link to pay by Card or PayPal.
Your table is only considered officially reserved once payment is received.
Location and Floorplan:
The address is 8001 Centre Park Dr. Austin TX
Possible Vendor Floorplan:
*Subject to change and not updated to show current availability
The maximum number of possible vendors for this venue is 20. Spots are limited.
Email us at gaastx@gmail.com for the most updated vendor table availability.
Vendor Information:
Equipment such as, but not limited to- extension cords, buckets, water changers, hoses, etc, will be very limited and/or not able to be provided. Please plan accordingly and bring your own equipment.
Electricity is available throughout the venue, but please plan to bring your own extension cords.
It is heavily recommended you bring your own buckets and water changing equipment.
There is a sink that provides tap water, that anyone is able to use, if you notify someone they can direct you towards the sink. It is a shallow kitchen sink. Buckets or containers 3 gallons or less will fit best under the faucet. Please notify us in advance if you have specific water requirements, or plan to bring your own containers of water.
If requested, we may be able to arrange access to an alternative water source, if necessary. By request only. We must be notified in advance, we cannot accommodate this on the day of the event.
Tables are 6×2 plastic folding tables unless otherwise specified.
There is only a few feet of standing room around the back and sides of tables. Please consider purchasing an additional table if you’d like more space around your area.
These folding tables cannot bear the weight of really large tanks filled with water.
Heavy Duty Tables are an additional charge.
Heavy Duty Tables are larger and can bear more weight-(ie in the case of a frag display tank, that needs to hold the weight of tanks with water) Limited stock- first come, first serve (one per vendor)
Please plan accordingly and bring stands for larger tanks. You may also bring your own Heavy duty table or stand.
Tank stands 20gal and under are welcome. Please ask about bringing stands larger than 20 gallons, or more than two total stands.
*This does not waive the fee for the first table.
Additional tables may be purchased if needed (depending on availability).
First table offered at full price. Second table offered at half price
**Pricing may vary and is subject to change.
Vendor Policies:
We strongly prefer tablecloths or banners be used, to help with clean presentation, and a nice looking professional table appearance is strongly encouraged.
GAAS is offering tablecloth rental or purchase at $5.
Black spandex reusable tablecloth for rent (must return to GAAS at end of day- GAAS will handle laundering and cleaning), OR White disposable plastic tablecloth for purchase.
All individuals or companies selling at this event must go through the vendor application and approval process.
Vendors that have not submitted a vendor request application form, been approved, and offered a spot at this event are not permitted by GAAS.
You are allowed to split a table with someone, however both parties must submit a form and receive approval.
If someone approaches you about sharing a table, please refer them to the vendor form or a GAAS representative. Unapproved vendors will not be tolerated.
GAAS strictly follows all local, state and national laws regarding invasive, illegal and prohibited species. Illegal possession or sale of prohibited species of aquatic life will not be tolerated at GAAS events. You will not be invited back to future events, and we may ask you to leave the event.
Vendor set up happens the morning of the event.
If you need to be let in the night before, you may make a request to set up a time to be let in the venue.
Appointment-basis, by request only.
*Night-Before Setup will likely only be able to happen between the hours of 5:00pm and 9:00pm.
Tables include 3 total adult general admission tickets, including sellers, table operators, business owners, and guests. If there is going to be more than one person total at the table, these names need to be submitted. You can email this information to gaastx@gmail.com
Your table is only considered officially reserved once payment is received.
We are looking to host a food vendor for future trade shows!
Event Information
This event is a family friendly trade show, for a nonprofit hobby club. This event serves as a fundraiser for our organization and vendor fair for hobbyists.
100-250 people usually pay to attend this event.
+ ~45 people such as staff members, vendors, speakers and volunteers working during the event.
In March, ~265 people purchased admission tickets to the event we held on 3/18/2023.
-We also had approximately 40 staff members working the event, and we had 15 aquatic vendors purchase tables.
October 2023 had ~150 attendees
The address of our venue is 8001 Centre Park Dr. Austin TX
Volunteers will be on site to help with logistics and direction of people.
Food Vendor Requirements:
All State and Local Regulations will be followed, including Health Department Regulations.
Vehicle Insurance, Current Drivers License, Current Vehicle Registration, Fire extinguisher with current inspection, and any applicable State and local Food License will need to be provided beforehand and kept on hand during the event.
Vendors are not allowed to bring pets.
Alcoholic Beverages are not allowed, but non-alcoholic options are welcome.
Generators are allowed.
Canopies, Tents, Tarps, Umbrellas, Tables and Booths must be sucurely tied down to prevent tipping or shifting during event hours.
Each Vendor is responsible for keeping their site clean and leaving their site clean.
An attendant must remain in your booth or truck at all times during open event hours.
Please be forthcoming in your on-site needs, space needs, electricity needs and anything else so we can best process your application.
Event is rain or shine.
Payment exchange is determined on a case-by-case basis based on the individual needs of the vendor and our organization.
We are optimally looking for our attendees to pay for their own food to cover vendor costs.
We are only looking to select 1-2 trucks for this event.
Electricity not garaunteed and may* be an extra charge.
Regular extension cords may be used in standard outlets.
Generators preferred.
Payment for Coupons to provide meals for Event Volunteers:
In the past, we have always purchased food for our event volunteers, special guests, speakers, and staff members, including sometimes paying the food vendors money in exchange for the ability to give staff members a coupon to help cover their meal at the food truck.
We typically buy meals for 10-20 people.
Our organization will have a max budget of funds we can pay for the coupons.
We want to help you, drive customers to your business, and pay for their meals!
GAAS can offer to do the printing and distributing of the coupons.
Your business may set your own stipulations to best profit you.