Food Vendor?
Jump to Food Vendor Information
Vendor Table Pricing:
Table- Standard 6×2 plastic folding table provided – $25
Second Table- +$10
Heavy Duty XL weight-bearing table- +$5
Tablecloth- Rent or Purchase- +$5
Click here to apply for a table!
General Event Information:
Attention:
Vendor spaces are currently sold out for October 1st
This event is a family friendly trade show, for our nonprofit aquarium club.
This event serves as a fundraiser for our organization and vendor fair for hobbyists.
This event is open to freshwater and saltwater vendors.
200-300 people usually pay to attend this event.
+ ~40 people such as staff members, vendors, speakers and volunteers working during the event.
In March, ~265 people purchased admission tickets to the event we held on 3/18/2023.
-We also had approximately 40 staff members working the event, and we had 15 aquatic vendors purchase tables.
Our goal for October 2023 is 300 people.
Vendors will be carefully selected to ensure a diverse array of vendors.
The Vendor Inquiry form is to signal interest and apply to be considered as a vendor. Filling out this form does not guarantee approval.
The address is 8001 Centre Park Dr. Austin TX
Hours of Event are from Noon to 4:00pm.
Volunteers will be on site to help with logistics and direction of people.
Possible Vendor Floorplan:
*Subject to change and not updated to show current availability
The maximum number of possible vendors for this venue is 20. Spots are limited.
Email us at gaastx@gmail.com for the most updated vendor table availability.
Information
*Equipment such as, but not limited to- extension cords, buckets, tablecloths, water changers, etc, will be very limited and/or not able to be provided. Please plan accordingly and bring your own equipment.
Electricity is available throughout the venue, but please plan to bring your own extension cords. Tables are 6×2 plastic folding tables unless otherwise specified.
There is only a few feet of standing room around the back and sides of tables.
Please consider purchasing an additional table if you’d like more space around your area.
These folding tables cannot bear the weight of really large tanks filled with water. Heavy Duty Tables are an additional charge.
Heavy Duty Tables are larger and can bear more weight-(ie in the case of a frag display tank, that needs to hold the weight of tanks with water) Limited stock- first come, first serve (one per vendor)
Please plan accordingly and bring stands for larger tanks. You may also bring your own Heavy duty table or stand. *This does not waive the fee for the first table.
Additional tables may be purchased if needed (depending on availability).
First table offered at full price. Second table offered at half price
**Pricing may vary and is subject to change.
We strongly prefer tablecloths or banners be used, to help with clean presentation, and a nice looking professional table appearance is strongly encouraged.
GAAS is offering tablecloth rental or purchase at $5.
Black spandex reusable tablecloth for rent (must return to GAAS at end of day- GAAS will handle laundering and cleaning), OR White disposable plastic tablecloth for purchase.
All individuals or companies selling at this event must go through the vendor application and approval process.
Vendors that have not submitted a vendor request application form, been approved, and offered a spot at this event are not permitted by GAAS.
You are allowed to split a table with someone, however both parties must submit a form and receive approval.
If someone approaches you about sharing a table, please refer them to the vendor form or a GAAS representative. Unapproved vendors will not be tolerated.
GAAS strictly follows all local, state and national laws regarding invasive, illegal and prohibited species. Illegal possession or sale of prohibited species of aquatic life will not be tolerated at GAAS events.
Vendor set up may begin as early as 9:00am, but must be completed by 11:30am the latest to be ready for doors open at 12:00.
If you need to be let in the night before, you may make a request to set up a time to be let in the venue.
*Night Before Set-up will likely only be able to happen between the hours of 5:00 and 9:00pm.
Tables include 3 total adult general admission tickets, including sellers, table operators, and business owners, and the names of guests need to be submitted. You can email this information to gaastx@gmail.com
We are looking to host a food vendor for future trade shows!
Event Information
This event is a family friendly trade show, for a nonprofit hobby club. This event serves as a fundraiser for our organization and vendor fair for hobbyists.
200-300 people usually pay to attend this event.
+ ~45 people such as staff members, vendors, speakers and volunteers working during the event.
In March, ~265 people purchased admission tickets to the event we held on 3/18/2023.
-We also had approximately 40 staff members working the event, and we had 15 aquatic vendors purchase tables.
Our goal for October 2023 is 300 people.
The address is 8001 Centre Park Dr. Austin TX
Hours of Event are from Noon to 4:00pm.
Volunteers will be on site to help with logistics and direction of people.
Food Vendor Requirements:
All State and Local Regulations will be followed, including Health Department Regulations.
Vehicle Insurance, Current Drivers License, Current Vehicle Registration, Fire extinguisher with current inspection, and any applicable State and local Food License will need to be provided beforehand and kept on hand during the event.
Vendors are not allowed to bring pets.
Alcoholic Beverages are not allowed, but non-alcoholic options are welcome.
Generators are allowed.
Canopies, Tents, Tarps, Umbrellas, Tables and Booths must be sucurely tied down to prevent tipping or shifting during event hours.
Each Vendor is responsible for keeping their site clean and leaving their site clean.
An attendant must remain in your booth or truck at all times during open event hours.
Please be forthcoming in your on-site needs, space needs, electricity needs and anything else so we can best process your application.
Vendor Set up is between 9:00am and 11:00am. Must be ready and set up for arrrival of guests at 11:30.
Doors to the vendor hall open at 12:00.
Event is over at 4:00. Event is rain or shine.
Payment exchange is determined on a case-by-case basis based on the individual needs of the vendor and our organization.
We are optimally looking for our attendees to pay for their own food to cover vendor costs.
We are only looking to select 1-2 trucks for this event.
Electricity not garaunteed and may* be an extra charge.
Regular extension cords may be used in standard outlets.
Generators preferred.